Following a great deal of thought and consideration over the past few weeks including discussion with the group executive and our external activity providers, I have come to the decision to cancel Group Camp 2020 scheduled to take place Thursday 7th May – Sunday 10th May in the Lake District.
This is hugely disappointing to us all especially in consideration of the amount of planning and preparation involved and we apologies for any disappointment or inconvenience caused by this decision. Looking at the situation in the world around us it has become increasingly clear that running a camp in just under a months time will not be possible, not least one of this scale travelling halfway across the country with a party size of up to 100 people.
Whilst we have looked at options to delay or reschedule instead, the trip relies on the unique schedule of the bank holiday weekend this year in order to accommodate both the travel distance and activity program planned. This coupled with the unknown timeline of the current situation leaves cancellation as the only realistic option. The vast majority of the planning had already been completed and will be kept in mind in case an opportunity to run such a trip occurs in the future.
Payment and Refunds:
Understandably a few members have cancelled their payments towards this event from their end already but for the majority the deposit instalment was processed by GoCardless on or around 30th March.
In order to request a refund please complete the following form on our website; https://9thmuswellhill.org.uk/group/refund-applications
Unfortunately our payment system cannot process refunds automatically therefore refunds will be made by BACS Transfer.
In order to support our voluntary finance team with the significant number of payments being made during this period all refund requests for this event must please be made via this form only by Friday 24th April.
The balance payment due to be made on 27th April has been cancelled on the system and will not be taken. No action is required from your end.
Finally, please note this information relates only to Group Camp 2020. We are working hard to review all of our planned summer programmes. If you have signed up for other future camps and events we will be in touch as soon as possible with further information once we have assessed the logistical, practical and financial aspects of each one.